Bozeman Public Library Board of Trustees Meeting
Library Director’s Office
Bozeman Public Library
September 19, 2001
4:00 P.M.
ATTENDANCE
Trustees: Jerry Bancroft; Bob Gutzman; Al Kesselheim; Steve Kirchhoff, City Commission; Molly Richardson, Foundation Board; Lois Dissly and Liza McClelland, Staff; and Alice Meister, Director.
CALL TO ORDER
The meeting was called to order by Acting Chair Kesselheim at 4:10 p.m.
APPROVAL OF MINUTES
The minutes of the August 22nd meeting were approved with the correction of “Davis” instead of “Farmer” calling the meeting to order.
CORRESPONDENCE
Meister reported on public comments: a request for a children’s series and a magazine subscription and several complimentary remarks. A thank you was received from MSU for Library staff assistance during Move-In Day. The State Library had sent new service population statistics showing that our Library’s service area population is now 47,805 (up from 45,631). The contract for the Montana Library Network Shared Catalog Project, which provides federal funds to bring Three Forks Community Library into the BridgerNet Consortium and increase the shared catalog’s efficiency, has been signed. A letter from Richardson approving the Board’s request for $1,000 for the final payment to Resource Technologies Inc. was received. Penny Murray of the Children’s Museum of Bozeman
Inc. wrote to indicate her organization’s interest in collaborating with the Library in future planning and partnering endeavors.
FRIENDS OF THE LIBRARY REPORT
Meister reported that the Friends program this evening will be the first of the “Mountains and Rivers” lecture series, and the next program on October 18th will be the Friends annual meeting. There will be a used book sale in November, and the Friends hope to add a new board member soon. Cameron Hildreth and Tara Gallagher will replace Betsey Stahler and Karen Walsh as the new co-presidents.
FOUNDATION REPORT
Richardson reported that the Foundation Board had met Wednesday, September 12th, and discussed the hiring of a capital campaign consultant and its annual giving campaign. Three capital campaign firms have been interviewed an two more are being considered; the Executive Committee has been authorized to make the final decision. Debby Bangs has joined the Board. The “Live @ The Library” event, featuring four authors, will be held as a fund raiser on Saturday, October 27th, and as a public event on Sunday, October 28th. Detailed invitations will be mailed after October 1st. The next meeting is Wednesday, November 7th, at 7:45 a.m. in the meeting room.
DIRECTOR’S REPORT
Meister reported that August circulation increased over 7%. The financial report shows the Library has 80.66% left in its budget, which is where it should be after two and a half months into the new fiscal year. Three new employees have been hired: Linda Moss at the Information Desk; Emily Edwards at the Circulation Desk; and Jon-Erik Henley as a shelver. The Safety Committee has again won the Governor’s Award for Safety in the Workplace, which will be presented to the Safety Committee on September 26th. The Gallatin County Libraries Long Range Planning Committee met on September 17th and welcomed new West Yellowstone librarian Kim Kapalka. All county libraries but Manhattan are looking for ways to expand their space. Our world map showed visitors from 57 countries this summer. Banned Books Week will be observed September 22-29 with a display and exhibit of materials banned over the years. September is Library Card Sign-Up Month, and the Library will have a table in the
middle and high school to promote library cards. There will be a Building Committee meeting on September 20th at 4:15 p.m. KEMC plans to have its studio completed by the end of October. Meister recently attended the National Book Festival and a National Endowment for the Humanities meeting in Washington DC September 7-11 though had difficulties returning due to the terrorist attacks on September 11th. Meister will be on vacation September 24-28 and return to work October 1st. Some information from the National Organization of Circumcision Information Resource Centers had been inserted in certain books, which was discovered by staff. Several incidents involving inappropriate patron behavior had occurred. (Kirchhoff left the meeting.)
ITEMS FOR DISCUSSION: PROPERTY CLOSING; PROPERTY REMEDIATION
Meister reported that CMC Heartland Partners Inc. should be providing the title survey by next week in time for Holly Brown to review before the scheduled closing on October 1st. Meister will check with Brown about the Story Distributing property contract. In Meister’s absence McClelland attended a meeting with City officials and Library representatives regarding the remediation of the site. Authorization was given to City Engineer Craig Brawner to proceed with the procurement and selection of an environmental consulting firm; Meister and McClelland will meet with him prior to the Building Committee meeting. Bancroft questioned the other Trustees on whether an architect should be selected now and their involvement in the architect selection process. It was decided that we should proceed
with the architect selection process. The Architect Selection Subcommittee should narrow its selection to three to five firms, who would then be interviewed with one being selected by the Subcommittee and the Trustees.
BOARD MEMBERS’ AND CITY COMMISSIONER’S REPORTS
There were none.
ADJOURNMENT
The meeting was adjourned at 5:00 p.m. The next meeting will be Wednesday, October 17th, at 4:00 p.m. in the Library Director’s Office.
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