Bozeman Public Library Board of Trustees Meeting
Library Director’s Office
Bozeman Public Library
January 17, 2002
4:00 P.M.
ATTENDANCE: Trustees: Brenda Davis, Chair; Jerry Bancroft; Holly Brown; Bob Gutzman; Alan Kesselheim; Marcia Youngman, City Commissioner; Molly Richardson, Foundation Board; Tara Gallagher, Friends Board; Lois Dissly and Liza McClelland, Staff; and Alice Meister, Director. Guests: James Goehrung, City Superintendent of Facilities and Lands, and Mark Johnson, Resource Technologies Inc.
CALL TO ORDER
The meeting was called to order by Chair Davis at 4:10 p.m.
APPROVAL OF MINUTES
The minutes of the December 19th meeting were approved as submitted.
CORRESPONDENCE
Meister read comments from the public which included a request for a book and a larger young adult area. Also she had been notified that she had won a subscription to WilsonWeb, a biographical online resource, through her attendance at a library conference this past December.
FRIENDS OF THE LIBRARY REPORT
Gallagher reported that the Friends will next meet on Wednesday, January 23rd, to discuss the forthcoming “Mountains and Rivers” lecture series and to decide on monetary allocations for the Library.
FOUNDATION REPORT
Richardson reported that the Foundation Board had added new members, which included Debby Bangs, Mike Wheat, Pat Wanderer, Molly McCabe, and Chris Mehl. The Foundation will probably sign a contract with the Cosgriff Company shortly to begin the feasibility study in February. Don Nelligan, who ran the hospital campaign here 18 years ago, will be the resident campaign director. Depending on the results of the feasibility study, he probably would move here in May to start the capital campaign. The Executive Committee is checking on the possibility of housing, help, and office space for Nelligan. The Events Committee is starting to plan a special event for Christmas Stroll weekend.
DIRECTOR’S REPORT
Circulation for December increased nearly 4%. Dissly explained that the increase in the materials inventory count is due to using system statistics and counting periodicals, maps, and pamphlets, which the State Library requests we count for our annual statistical report. The financial report shows 50.39% of the budget spent with 54% of the year completed. There have been some schedule changes made due to a staff member’s request to go from full-time to half-time work. A new Reference substitute should be hired shortly. There will be a town meeting on Thursday, February 7th, at 7:00 p.m. at Sacajawea Middle School to discuss the FY2003 budget. A successful tour for the Commissioners was held on Saturday, January 12th, as well as an excellent breakfast and tour
for the MSU Reference staff on Friday, January 11th. The Gallatin County Libraries Long Range Planning Committee met on Monday, January 14th, and discussed the county libraries’ “Let’s Talk About It” book series. It was decided to leave the county funding formula the same as it has been (67% for Bozeman, 15% for Belgrade, and 6% for Manhattan, Three Forks, and West Yellowstone). Various programs are forthcoming at the Library: a Martin Luther King Jr. Celebration on January 21st; a Winnie-the-Pooh party on Saturday, January 19th; a “Prose and Poetry” series on alternating Tuesdays; an Englishman reading Harry Potter on Saturdays; and Japanese language conversation classes on Sundays. The KEMC studio is nearly completed with a dedication planned later this spring.
ITEMS FOR DISCUSSION: STORY DISTRIBUTING PROPERTY
Brown is still working with Story Distributing’s attorney to incorporate changes into our tentative buy-sell agreement with them. Story Distributing has agreed to sell us a clean site and probably would use RTI for that purpose.
BOARD MEMBERS’ AND CITY COMMISSIONER’S REPORTS
Building Committee Chair Bancroft reported that the Architect Selection Subcommittee has evaluated the 29 Statements of Qualifications from architects in a very clear and objective way thanks to James Goehrung. Goehrung then discussed the ranking process explaining that the top eight teams or firms were the ones with the highest scores, who then would be sent a Request for Proposal (RFP). The top eight firms or teams are: Place Architecture and Cardwell; Apogee Architects and EHDD Architecture; Meyer, Scherer & Rockcastle; Prugh, Lenon Architects and Integrus; Overland Partners and Johnston Architects; L’Heureux Page Werner and Bohlin Cywinski Jackson; Comma-Q Architecture and Lake/Flato Architects; and Snowdon and Hopkins. Motion: Kesselheim moved to accept these recommendations from the
Architect Selection Subcommittee and encouraged the process to move forward. Bancroft seconded, and the motion passed unanimously. New evaluation criteria will be developed by the subcommittee for the RFP with responses probably due by mid-March. Bancroft then welcomed Johnson of Resource Technologies Inc. (RTI), who said that he was going through the contract with Dave Koltz. His office plans a field trip to Libby to learn from the asbestos situation there, and a new case manager from the Montana Department of Environmental Quality has been assigned to the remediation. RTI is studying traffic patterns for trucks presently and plans to have the Voluntary Clean-Up Plan available for review within a month and a half. Hopefully remediation work will start in September. Discussion then ensued about the Board’s highest priorities for the building process and the building itself, which will be an agenda item for the next Board meeting.
The Board also decided to wait until the architect selection process was completed before making all of the Statements of Qualifications available to the public.
ADJOURNMENT
The meeting was adjourned at 5:00 p.m. The next meeting will be Wednesday, February 13th, at 4:00 p.m. in the Library Director’s Office.
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