Bozeman Public Library Board of Trustees Meeting
Library Director’s Office
Bozeman Public Library
May 13, 2002
3:30 P.M.
ATTENDANCE
Trustees: Brenda Davis, Chair; Jerry Bancroft; Holly Brown; Bob Gutzman; Al Kesselheim; Molly Richardson, Foundation Board; Lois Dissly, Staff; and Alice Meister, Director.
CALL TO ORDER
The meeting was called to order by Chair Davis at 3:37 p.m.
APPROVAL OF MINUTES
The minutes of the April 29th Board meeting were approved as submitted.
CORRESPONDENCE
Meister reported that there was one comment from the public which read, “Your Library is so.....cool.”
FRIENDS OF THE LIBRARY REPORT
Meister reported that the book sale was successful though the final proceeds were unknown at this time due to outstanding bills. The Friends will be reviewing their agreement with AAUW this spring. The next meeting of the Friends is Tuesday, May 21st.
FOUNDATION REPORT
Richardson reported that the Foundation Board met on May 8th and established a new Financial Committee, consisting of Charlie Hamp, Molly McCabe, and Jacki McGuire who are setting up investment policies and an endowment policy. Davis mentioned the Montana tax investment credit as an incentive. Julee Shepard has been hired as Don Nelligan’s administrative assistant; Aurene Sinnema is helping with the employment practices. The search is underway for office space for Nelligan. The annual Foundation event is planned for December 6th.
DIRECTOR’S REPORT
Meister reported that after ten and a half months or 87% of the year, the budget s
hows 20.49% remaining, which is good. Circulation for March increased 2.23%, with non-print increasing over 16.2%. The number of adult programs is up 26.47%, and renewals increased nearly 14%. The Circulation Department hired Nancy Rosen as a substitute. The Reference Department has decided to offer eight, rather than six Internet stations, with sign-ups of half an hour, which means the word processing stations upstairs would be moved downstairs. The Summer Reading Program this year is “Join the Winner’s Circle–Read!” with a kick-off planned for June 8th. The Library currently has Longfellow Elementary School art work on display until May 27th. A class on “Information for Grant Seekers” well be held on May 16th. The Yellowstone Public Radio sound recording booth was dedicated in honor of John Fisher on May 11th with a reception from 5:30 to 7:30 p.m. The Gates Summer Institute will be held in Bozeman June 11th-13th. Kesselheim attended a Downtown Bozeman Association
meeting on May 1st to update the group on the new Library project. Meister recently was elected to the American Library Association Council. The Three Forks Community Library will celebrate its move on May 19th to its new building at the corner of Main and Grove Streets.
ITEMS FOR DISCUSSION:
STORY DISTRIBUTING PROPERTY; ARCHITECT SELECTION
Meister said that she had discussed the sale of the Story Distributing Property with the owner, and he is still planning to sell it to the Library. Bancroft discussed the architect selection interviews with the top four teams: Apogee Architects and EHDD; Comma-Q and Lake/Flato; L’Heureux Page Werner and Bohlin Cywinski Jackson; and Overland Partners and Johnston Architects, which took place on May 8th and 9th. Kesselheim said he was impressed by the depth of knowledge and background each team exhibited. Action Bancroft moved that the Trustees accept the Building Committee’s recommendation that Overland Partners and Johnston Architects be retained for the new Library project pending successful negotiations and that they retain David R. Smith as a building
consultant. Gutzman seconded. The motion passed with Davis abstaining. Bancroft will notify the firms of the Trustees’ decision, and Kesselheim will contact the newspaper. Bancroft will also bring back building guidelines at the next regular Board meeting.
BOARD MEMBERS’ AND CITY COMMISSIONER’S REPORTS
There was nothing else.
ADJOURNMENT
The meeting was adjourned at 5:10 p.m. The next regular meeting will be Thursday, June 20th, at 4:00 p.m. in the Library Director’s Office.
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