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Bozeman Public Library Board of Trustees Meeting
Library Director’s Office
Bozeman Public Library
September 25, 2002
4:00 P.M.
ATTENDANCE
Trustees: Brenda Davis, Chair; Jerry Bancroft; Holly Brown; Bob Gutzman; Al Kesselheim; Molly Richardson, Foundation Board; Marcia Youngman, City Commissioner; Lois Dissly and Terri Dood, Staff; and Alice Meister, Director.
CALL TO ORDER
The meeting was called to order by Chair Davis at 4:18 p.m.
APPROVAL OF MINUTES
The minutes of the August 21 Board meeting were approved as submitted.
CORRESPONDENCE
Meister read a thank you from the Park City (Utah) Library Director for the materials and help given her by Meister while in Bozeman. A thank you from MSU Dean of Libraries Bruce Morton for donated materials was also read. Bob Gutzman gave a verbal thank you for the school librarians breakfast hosted by the Library. Sarah Young, Leaf and Bean Coffee House owner, wrote to thank the Library for the opportunity of providing coffee coupons for our Library Card Sign Up Month. Rocky Mountain Roasting Co. also provided free coupons especially designated for this event. Meister had written Colonel Aston to thank him for allowing Major Kathleen Cook to visit Bozeman and give a program about the Pentagon in commemoration of September 11. The County sent an overview of its library fund, showing
Bozeman receiving $365,180, which includes Capital Improvement Program monies. An incident report regarding a patron who was verbally abusing a woman in the Library parking lot was filed. Meister confronted the man and asked the woman if she wanted the police to come. She did not, and they left.
FRIENDS OF THE LIBRARY REPORT
Meister said the Friends’ first program in conjunction with the Montana Center for International Visitors (MCIV) will be tonight featuring Mongolian visitors. The Friends’ annual meeting will be Thursday, October 24, with MCIV and will feature Chinese visitors. The Friends are preparing for their semi-annual book sale with AAUW November 16-18. Their next meeting is Tuesday, October 1.
FOUNDATION REPORT
Richardson said the capital campaign will probably go public in October and will continue into 2003. Wendy Lewis and Al Kesselheim approached the Lairds about donating partial rent at the current capital campaign office at J & V Restaurant Supply & Refrigeration, and they agreed to do so. Lewis will move her office there in January and continue the fund raising with the help of Julee Shepard, who will remain as a Foundation employee. The GranTree Inn will donate its space and catering for the next five years. There will be 14 local authors at the Foundation event on December 6, and hopefully a model of the new building can be unveiled. Lewis is currently working on a grant application to the Paul Allen Foundation. There was a Foundation Board meeting on
September 10 with the next one scheduled for November 6.
DIRECTOR’S REPORT
Meister said circulation for August had increased 6.47%, door traffic increased nearly 11%, and reference questions increased over 40%. There is 80% of the budget remaining with 80% of the fiscal year remaining. The September 12 public meeting with the architects and library consultant went well with approximately 50 people in attendance. The next meeting is scheduled for Monday, October 14, from 6:30 to 9:30 p.m. at the Museum of the Rockies. We should be able to announce our Construction Manager At Risk at that time. The first in a series of programs, sponsored by the Friends and MCIV, entitled Farsighted: A Series of International Speakers will be this evening. New software called iPac is now on BridgerNet and has a friendlier and more graphical look. It includes
book cover art, tables of content, book reviews, summaries, and sample chapters. The shelving position in Circulation Services should be filled shortly, while the position of Head of Adult and Reference Services will be re-opened. Staff has been or will be involved in continuing education opportunities, such as a tour of Sandpoint and Hayden Libraries and attendance at State Library workshops, Mountain Plains Library Association Conference, and the Montana Library Association Public Library Division meeting. Beth Boyson was asked to give a presentation at the Lewis & Clark Conference in Bozeman on October 3. Mary Jo Stanislao was accepted into the Chamber of Commerce Leadership Bozeman program and will attend their events on Wednesdays during the year. The Gallatin County Libraries Long Range Planning Committee met September 24 at the Belgrade Library, and Lois Dissly gave a presentation on iPac. Meister attended the Belgrade Library’s Open House on September 21 to celebrate
their added space and will be attending the Broad Valleys Federation meeting on Saturday, September 28. The Library will participate in the Women’s Expo scheduled for September 28. There was a special program previously mentioned to commemorate September 11, and the Library hosted a school librarians’ breakfast on September 18 thanks to Bob Gutzman’s assistance. September is Library Card Sign-Up Month, and the Circulation Department has attended the school open houses with a goal of 500 new cards issued this month. September 21-28 is also Banned Books Week with a theme of “Let Freedom Ring.” Cindy Christin helped write a grant to bring in Gail Carson Levine, the author of Ella Enchanted, to talk about books and writing for children here at the Library on October 3. There will be an all-staff meeting on October 11.
ITEMS FOR DISCUSSION: STORY DISTRIBUTING PROPERTY
Brown reported that there was no word on Story Distributing Property. We need a buy-sell agreement with them; Bancroft will contact the owner. Brown has also been working with Empire Building Materials on relocation in order to give us Babcock Street access; she has met with City Manager Clark Johnson on relocation possibilities. The City is also getting appraisals on the adjacent properties.
BOARD MEMBERS’ AND CITY COMMISSIONER’S REPORTS
Bancroft distributed a sheet showing the project costs and said there would be a meeting tomorrow of some of the Library team members (Chair Davis, Bancroft, Meister, James Goehrung, Tim Swanson, Molly Richardson, Wendy Lewis, Don Nelligan, Mark Johnson, and Mark Headley) to update costs. There is concern there is not enough money to meet these escalating costs though he did suggest keeping 10% for the contingency. For example, the estimate for the property remediation has increased to $997,000. Bancroft had a call from Senator Burns’ Chief of Staff Will Brooks, who said that $250,000 was included in a federal bill to help with the remediation. Also NorthWestern Energy Company has $1,000,000 for projects in the northwest, and our green library project, especially the 50 kilowatt photovoltaic
panels, meets their criteria. Other energy conserving measures might serve as a match. Action Bancroft moved that the Library pursue the NorthWestern Energy grant and pay Mark Headley and Overland Partners $700 to $1,000 for help with the technical aspects of writing the grant. Kesselheim seconded, and the motion passed unanimously. Three bills from Overland Partners for their 10% of the furniture and equipment schematic design phase ($14,700), assistance with the Paul Allen grant ($900), and plaza schematic design services ($9,000) were approved. Action Kesselheim moved that Bancroft, in conjunction with Meister, be authorized to proceed with items in the architect’s contract and make monetary and other decisions unless they are issue-based, in which case they would be brought back to the Trustees. Gutzman seconded, and the motion passed unanimously. Brian Blicker of Resource Technologies Inc. had proposed that the
Library pursue “Orphan Share” reimbursement from the State through the Controlled Allocation of Liability Act (CALA) to offset a substantial portion of remediation costs. There will be a meeting next week to determine whether to proceed with initiating this process through the Department of Environmental Quality. The Trustees felt that Brown should make the determining decision. Three proposals were received for the Construction Manager At Risk with a meeting tomorrow to review the proposals. Brown suggested the Library pursue the possibility of the arch for the plaza and will check with City Planner Karin Caroline. There was no report from Commissioner Youngman. Chair Davis will contact the City Commission about the October 14th public meeting with the architects.
ADJOURNMENT
The meeting was adjourned at 5:55 p.m. The next meeting will be Tuesday, October 15, at 4:00 p.m. in the Library Director’s Office.
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