Bozeman Public Library Board of Trustees Meeting
Library Director’s Office
Bozeman Public Library
October 15, 2002
4:00 P.M.
ATTENDANCE
Trustees: Brenda Davis, Chair; Jerry Bancroft; Holly Brown; Bob Gutzman; Molly Richardson, Foundation Board; Lois Dissly and Terri Dood, Staff; and Alice Meister, Director. Guests: Mark Johnson and Brian Blicker, Resource Technologies Inc.(RTI); Aimee Reynolds, Montana Department of Environmental Quality (MDEQ); Mark Headley, Overland Partners; and James Goehrung, City Superintendent of Facilities and Public Lands.
CALL TO ORDER
The meeting was called to order by Chair Davis at 4:15 p.m.
APPROVAL OF MINUTES
The minutes of the September 25th Board meeting were approved as submitted.
ITEMS FOR DISCUSSION: CALA; STORY DISTRIBUTING PROPERTY; CONSTRUCTION MANAGER AT RISK
Chair Davis changed the agenda to allow Aimee Reynolds of MDEQ to speak first about the Controlled Allocation of Liability Act (CALA), which is voluntary under the Superfund Act. She said it was an opportunity to bring all liable parties to the table for the remediation problems of lead and asbestos on the East Main Street site. Through CALA, the Potentially Liable Parties (PLPs) that are willing to participate then work together to select an allocator who assigns liability on a percentage basis. The Library can access the State’s “Orphan Share” of $4,200,000 to pay for the liability of defunct or bankrupt companies, which could be a sizable amount. Reynolds indicated that PLPs can elect to participate, and allocations are negotiated during a process which could take up to a year. CALA
runs concurrent with the remediation process itself and needs to be initiated by a letter from the City and Library, who would then become the lead PLP. MDEQ does the discovery based on 14 CALA factors having to do with causation. The City and Library might be assigned a percentage of responsibility as just owning the property makes an entity liable. There would be some legal costs incurred as well as the City and Library staffs’ time involved in the process. Johnson volunteered 40 to 80 hours of RTI’s time to the process. Also the Library would need to check which companies that owned the property are currently bankrupt or defunct. After the Voluntary Cleanup Plan (VCP) is approved, all costs are possibly reimbursable with only one allocation per entity. Our VCP will be available for public review beginning October 28th for 30 days. It would take 45 days to two months to initiate the process. After discussion, the Trustees
decided to talk with City Attorney Paul Luwe and the City Commission about the possibility of initiating CALA. Brown reported that she had received permission to talk directly to the owner of Story Distributing and would be doing so. Action: The Board also reaffirmed its decision through a previous mail ballot that “Jerry Bancroft moved that the Board of Trustees endorse the hiring of Martel Construction for Pre-Construction and Construction Services on the new Bozeman Public Library building. Martel Construction would be retained on a Construction Manager At Risk contract for the following fees: Pre-Construction Services - $28,000 (One half of this fee to be credited back to the Library upon commencement of construction.) Construction Services - 4.5% of defined building construction costs (currently estimated at $7,300,000) Pre-Construction Services to commence as soon as possible. The motion was seconded by Kesselheim.” The
motion passed unanimously.
FOUNDATION REPORT
Richardson said a Foundation committee was working diligently on the December 6th “Great Books Make Great Gifts” annual event and requested that the Library close at 3:00 p.m. that Friday, instead of 5:00 p.m., in order to allow the committee time to prepare for the event. Action: Bancroft moved that the Library close at 3:00 p.m. on Friday, December 6th; ; Gutzman seconded, and the motion passed unanimously.
BOARD MEMBERS’ AND CITY COMMISSIONER’S REPORTS
Bancroft, Chair of the Building Committee, reported a tremendous turnout of nearly 200 people at the October 14th Museum of the Rockies architectural meeting with many public comments. The Programming and Design Subcommittee will deal with these comments and develop responses. Brown indicated surprise at the site design presentation and suggested more advance communication and discussion of concepts before public review. Headley agreed that this was appropriate and desirable. The Trustees felt that we needed more internal design review in order to incorporate public comment, especially as the site design was too definitive. The Programming and Design Subcommittee will meet Friday, October 18th, and Wednesday, November 6th, at 3:30 p.m. in the Library meeting
room. The Financial Affairs Subcommittee will next meet on November 7th, at 4:00 p.m. at Overland Partners’ office.
CORRESPONDENCE
Meister read public comments which included a request to ban cell phones (it is already in Library policy not to use them in the Library); a request to leave the Sunday papers out until at least Wednesday; a request for a specific book; a suggestion for a line check-out system; a request not to move the Library; a thank you for Camille Jackson’s patience and persistence in finding a book for a patron; a request for more Nevada Barr’s books-on-tape and Fannie Flagg’s new book-on-tape; a criticism of too much noise in the Library and a suggestion to discourage “chatter” by the exit; a suggestion not to have the bar code on the back of the book jacket; and two suggestions to have the call number come up immediately on the new automated card catalog software. Thank you’s were
received from an individual who had attended Beth Boyson’s grant writing workshop and from Ilene Casey for the flowers and Meister’s attendance at Belgrade Library’s dedication. The Montana Contractors’ Association sent a letter saying they had chosen to withdraw their formal opposition to our Construction Manager At Risk method but will continue to monitor the situation. A letter from the State Library reminding Trustees of forthcoming Board training was given to the Trustees. Also possible budget cuts for the State Library was distributed.
Meister reported that the annual meeting of the Friends would take place on Thursday, October 24th, with Paula Beswick and Rose Vallor to be voted on as the new co-presidents to start their terms in January. The semiannual book sale with AAUW is scheduled for November 16th-18th.
DIRECTOR’S REPORT
Meister said circulation for September had increased 6.52% and reference questions asked increased over 41%. There is 73.82% of the budget remaining with 71% of the fiscal year remaining. The architectural presentation on October 14th went well with good publicity leading up to the event. Five staff members will attend the Academic and Special Libraries Division/Public Library Division Retreat on October 20-21 at Chico Hot Springs. Annual reports by the five Gallatin County public libraries will be presented to the County Commission on October 22. There will be a special Lewis and Clark program by presenter Matt Nagel on October 28th. Jaclyn Darlow was hired as a Shelver and started training on October 3rd. The Library is currently
using Alex Grubb through HRDC and plans on using Alberta Tix for 22 hours a week through Experience Works, Inc. The week of October 13-19 is Teen Read Week with a theme of “Get Graphic @ Your Library” and a special program on graphic novels to be presented on October 16th. The Marketing Committee is working with two students from a MSU business class who plan to do a Marketing Plan for the Library, focusing on how to keep the public informed during our building project. The Library gave out 504 library cards during September, which is Library Card Sign-Up Month. Claudia Leake gave the Technical Services Department a tour of the Bozeman School Library Processing Center on October 10th. There was a complaint about a homeless man panhandling in the Library; he denied the charge but left. The Library is currently compiling a Customer Relations Manual to deal with problem patrons.
ADJOURNMENT
The meeting was adjourned at 5:55 p.m. The next meeting will be Wednesday, November 13th, at 4:00 p.m. in the Library Director’s Office.
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